CityLaunch 2020








Speaker Benefits and Conditions of Engagement

The Connected Communities Collaborative (CCC) 2020 CityLaunch Conference offers the following benefits and expectations for speakers and moderators. We hope all of our speakers and moderators will consider absorbing their preparation and travel costs as a contribution to the industry, as the event is co-hosted by two non-profit organizations. Please note that the value of reimbursements and complimentary benefits is not transferable.

Complete the Submission Form by February 21, 2020

Lodging at The Hard Rock Hotel, San Diego

PowerPoint Presentation

I have read, understand and accept all benefits and conditions of engagement outlined in this ducument and the confirmation letter of invitation.

Benefits Conditional Upon Speaking

Download Speaker Engagement Form


Mileage to and from San Diego Hard Rock Hotel @ $.58/mile not to exceed $125 U.S. for anyone traveling in excess of 100 miles each way.
Airfare reimbursements are for or economy round trip airfare to and from San Diego not to exceed $350 U.S.
Speaker/Moderator is responsible for booking and ticketing of flight.

Ground Transportation

To and from airport and San Diego Hard Rock Hotel not to exceed $100 U.S.


Housing Deadline – February 21, 2020

One (1) night at our conference rate of $239 U.S./night for the CityLaunch Conference room block for a standard room plus tax and applicable fees at Hard Rock Hotel (207 Fifth Ave, San Diego). We will not reimburse for lodging at any other hotel or for non-contracted rates. (e.g.: corporate or government rates, rooms booked through a travel website or agents).

Speakers/Moderators need to arrange room bookings using the enclosed Speaker/Moderator Hotel Reservation Form no later than February 21. The hotel is holding rooms for speakers only until February 21. If you delay in making a reservation, it is possible that you may need to reserve a room at a non-contracted rate or at another hotel due to high demand. The hotel will charge you for room nights guaranteed and not used, such as for a no show. Please cancel your reservation if your plans change.

Download Hotel Reservation Form

Complimentary Benefit


One three-day conference registration (Sunday – Tuesday) – includes general and breakout sessions and exhibits.

Audio Visual & Handouts

Audio Visual Equipment

A laptop computer, projection screen, wireless microphone, laser pointer, projector, and internet will be provided. Presentation from your own laptop is possible, but must be communicated prior. You must indicate on the next page if you plan to use PowerPoint (refer to the attached PowerPoint Presentation Guidelines).

Handouts – Deadline – March 6,2020

Handouts must be relative to the presentation and cannot be marketing materials for products or services. Speakers may procure handouts at their own expense, in advance of the conference, and may place the handouts on tables located in the back of the session room. Alternatively, we encourage speakers to post their handout on their website and provide the audience with the web address. Please submit your handouts to
no later than March 6, 2020.

Photos, Audio & Other Recordings

An audio recording will be made of your presentation for sale as a service of the conference as provided by the CCC CityLaunch Conference contractor. CCC may also authorize media representatives to take a photo, and conduct a brief audio or video recordings of portions of the sessions. Only the CCC may authorize photos, audio or video recordings of any presentation, speaker or attendee. By signing this agreement, you are agreeing to a photo or video to be released at the discretion of CCC and the conference.

Download Conditions of Engagement

PowerPoint Presentations

Handouts – Deadline – March 6,2020

All speakers using PowerPoint are strongly encouraged to conduct a practice session in the Speaker Ready Room with the audio-visual technician to help ensure compatibility with the equipment provided.

If you have a PowerPoint presentation, please submit your presentation via email to on or before March 6. We recommend that you also bring your presentation on a USB drive to the conference. Please do not deliver your presentation to the A/V technician in your session room.

We encourage you to take advantage of posting your PowerPoint presentation on the conference website. Presentations will be write protected with a password. Viewers will not be able to modify the presentation.

Download PowerPoint Guidelines

Reimbursement Deadline – April 3, 2020

Please submit receipts for reimbursement in U.S. Dollars of any items listed below along with the completed Speaker/Moderator Expense Form no later than APRIL 3, 2020. No reimbursements will be paid after this date. All payments will be issued in U.S. dollars and paid by check. Reimbursements will not be paid at the conference. We will only reimburse for the items outlined below. We will not reimburse for additional expenses such as rental car, road/bridge tolls and Internet services.

Reimbursements will not be paid at the conference. We will only reimburse for the items outlined below. We will not reimburse for additional expenses such as rental car, road/bridge tolls and Internet services.

Download Out-of-State Expense Form
Download California Expense Form

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